1.) If any employee is unfortunate enough to have an accident it is vital that the current reporting procedures are followed.
2.)Any accident, however minor must be reported to head office for entry in the accident book.
3.) The accident book is retained at head office and it is maintained under the social security (clause and payments) regulations of 1979 and is in addition to the reporting procedure for noticeable accidents and industrial diseases we describe later.
4.) For serious accidents, a revised set of regulations came into force on the 1st April 1986. These come under the reporting of injuries, diseases and dangerous regulations 1986, which is known as R.I.D.D.O.R.
5.) After entry in the accident book under one of the headings below, which is absolutely necessary, head office will take the appropriate step to inform the appropriate enforcing authority.
(i) Fatal Accident
(ii) Major Injury Accidents/Occurrences
(iii) Dangerous Occurrences
(iv) Accidents causing more than 3 days off work
(v) Certain work related diseases
(vi) Certain matters dealing with safe supply of gas
6.) Major injury accidents / occurrences under (ii) above are:
(i) Fracture of skull, spine or pelvis
(ii) Fracture of any bone in the arm, wrist, leg or ankle (but not foot or hand
(iii) Amputation of foot or hand
(iv) Amputation of finger, thumb or toe, or any part of these if the above joint is completely severed
7.) Dangerous occurrences under (iii) above are listed under the regulations, a copy of which is kept at head office.
8.) It is therefore clear and essential in the event of any accident, however minor, that the appropriate accident form is completed and passed to head office for entry in the accident book. Head office are then responsible for reporting to the enforcing authorities where required.
1.) The designated health and safety executive at head office is responsible for keeping records and an entry in the record book, which must be retained for at least 3 years from the date the entry was made.
2.)The entry must include the following details:
(i) Date and time of accident
(ii) Full name and occupation of persons involved including nature of injury or other conditions
(iii) Place where accident occurred
(iv) Brief description of circumstances
(v) In the case of a reportable disease the following details must also be recorded
(vi) Date of diagnosis of the disease
(vii) Occupation of the person affected
(viii) Name or nature of the disease
These records must always be available for the appropriate authority.